How to set up out of office in outlook app

Imagine you’ve just returned from a week-long vacation, and your inbox is overflowing with unread emails. As you sift through the messages, you come across an urgent request from a colleague needing immediate input on a project. You think back to the days when you were away, wishing you’d set up an out-of-office message in the Outlook app to inform everyone of your absence. If you’ve ever found yourself in a similar situation, you’re probably wondering how to efficiently set up an out-of-office reply in Outlook for future travels.

To set up an out-of-office reply in the Outlook app, go to the settings menu, select “Automatic Replies,” and toggle on the feature. Then, customize your message for both internal and external contacts, set the start and end dates, and click “Save.”

To set up an out-of-office reply in the Outlook app, follow these detailed steps:

1. Open Outlook App: Launch the Outlook app on your mobile device.

2. Access Settings: Tap on your profile icon or the gear icon usually located at the top left or bottom right of the screen to open the settings menu.

3. Select Automatic Replies: Scroll down until you find “Automatic Replies” or “Out of Office.” Tap on it to begin the setup process.

4. Turn on Automatic Replies: Toggle the option to “On.” This allows you to start creating your out-of-office message.

5. Set Time Range (Optional): For your convenience, you can set a start and end date for your automatic replies. This way, you don’t need to remember to turn it off when you return.

6. Compose Your Message: Write a clear and concise message explaining that you are out of the office. You can customize separate messages for internal (colleagues) and external (clients or partners) contacts.

7. Save Your Settings: After entering your messages and setting up any other options, make sure to save your changes, typically by tapping “Save” or “Done” at the top right corner of the screen.

By following these steps, you can ensure that anyone trying to reach you while you’re unavailable will be promptly informed of your absence. This not only helps maintain professionalism but also manages your coworkers’ or clients’ expectations while you’re away.