How to save outlook email as pdf

You’ve just received an important email that contains crucial information for your upcoming presentation, and as you get ready to compile your materials, you realize you need a permanent record of that message. Perhaps it’s a confirmation, a contract, or simply an exchange with colleagues that you want to keep on file. Whatever the reason, saving your Outlook email as a PDF can offer a reliable way to archive this information while preserving its format. In this guide, we’ll walk you through the steps to easily convert and save your Outlook email as a PDF.

To save an Outlook email as a PDF, open the email and go to ‘File’ > ‘Print.’ Select ‘Microsoft Print to PDF’ as your printer, then click ‘Print’ to choose the save location and file name.

To elaborate further, the process of saving an Outlook email as a PDF starts with opening Microsoft Outlook and navigating to the email you wish to save. Click on the email to view it fully. Once it’s open, look for the “File” menu located in the upper left corner of the window and click on it. In the dropdown menu that appears, select “Print.” Now, this is where the magic happens: choose “Microsoft Print to PDF” from the list of available printers. This virtual printer allows you to save any document as a PDF file.

After selecting the printer, click the “Print” button. A dialog box will pop up asking you to choose where to save the PDF file. You can select your desired folder, type in the file name, and then click “Save.” Your email will then be converted and saved as a PDF in the location you specified. This method preserves not only the content of your email but also its formatting, ensuring that what you see is what you get whenever you open the PDF later. If you often find yourself needing to save important emails, consider creating a dedicated folder for them on your computer for better organization.